October 3 & 4, 2017

 

Housing & Parking

Renaissance Hotel, Convention Center and Spa
Conference Headquarters Hotel
10 North Broadway Avenue
Oklahoma City, OK  73102

King or Double Room - $154.00

Conference rate is good through September 16, 2016.
Room rates are subject to tax, which is currently 13.875%.

Guest accommodations will be available at 4:00 pm on arrival day and reserved until 11:00 am on departure day. Should the Hotel allow for late check out, it will impose a half-day rate or an additional day rate depending on the lateness of the check out.

Online Reservations:
Follow this link to book the group rate.

Reservations made by phone:
Book the group rate by calling 1-800-859-6877. Conference attendees must identify themselves as part of Group: OTA Encyclo-Media Conference.

When reservations are made, a credit card guarantee is required equal to the room rate and tax for the first night of each reservation. An individual's deposit is refundable to that individual only if the Hotel receives notice of an individual's cancellation at least 48 hours prior to scheduled arrival. Upon check-in, each guest will be required to present a valid credit card, on which an amount of sufficient pre-authorization can be obtained to cover the room and tax charges and parking for the length of the guest's stay, plus the anticipated use of the Hotel's ancillary services, and we require each guest's home/business address and email address.

Guests wising to use a purchase order need to send it at least two weeks prior to arrival and bring a copy of it with them to check-in. The purchase order can be faxed to 405-228-2575 or emailed to Kassie.stine@atriumhospitality.com. The purchase order must list exactly what charges are covered by the purchase order and for whom. The guest is responsible for any incidentals not covered by the purchase order.

Valet parking is available for $25 per day or a half-day rate charge for conference attendees who are not staying at the hotel for $15. Self-parking is also available at the Santa Fe Garage which charges by the hour; overnight parking is allowed. The sky bridge to the convention center and the hotel is located on floor 2 of the garage.
Residence Inn Oklahoma City Downtown/Bricktown
$154 per night
Last day to book:  9/16/2016

Courtyard Oklahoma City Downtown
$144 per night
Last day to book:  9/16/2016

Sheraton Oklahoma City Downtown Hotel
1N Broadway Ave
Oklahoma City OK 73102

CALL:  1-800-325-3535  Reference: Encyclo-Media Conference Room Block

Traditional King Room   $149  (plus13.875% tax)
Check In:  3:00 p.m.   Check Out:  12:00 p.m.
Cut-off Date for Conference Rate:  5:00 p.m.Friday, September 16, 2016.
Cancellations without liability:  5 Days Prior To Arrival
Must provided a credit card at time of making reservation
Early Departure Fee of $50 will apply if customer attendee checks out prior to the confirmed checkout date
Complimentary guest room Wi-Fi
24-hour access toSheraton Fitness


Commuter Parking

For those driving to the conference, parking is available under the Cox Convention Center with entrance on Robinson. Additional parking is available in the Santa Fe Parking Garage, which is connected to the Cox Convention Center by an enclosed skywalk.  The Century Plaza Garage is also available nearby.  Additional parking is available in the downtown area.

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